Who we are
Bristol Voiceover Studio, The Old Malthouse, Little Ann Street, Bristol BS2 9EB. Email info@bristolvoiceoverstudio.com, phone 0117 242 0136.
Bristol Voiceover Studio is the trading name of Sam Dyson, a sole trader. We are the controller of the personal information described here, which means we decide how and why it is used.
What we collect, why, and for how long
| What | Why we use it | Our legal basis | How long we keep it |
|---|---|---|---|
| Enquiries. Your name, email, company, what you need, hours, how you will record, when, dates and project description, sent through our form, by email or by phone. | To reply, give you a quote and arrange your project. | Taking steps at your request before a contract (UK GDPR Article 6(1)(b)), and our legitimate interest in running our business (6(1)(f)). | 24 months after your enquiry if no work follows, then deleted. |
| Clients. Contact details, project briefs and scripts, recordings and files, invoices and payment records. | To do the work you hired us for, deliver your files and keep our accounts. | Contract (6(1)(b)), and legal obligation for tax and accounting records (6(1)(c)). | Accounting records for 6 years. Project files and recordings for [how long? for example 12 months after delivery] in case of revisions, then deleted unless you ask us to keep them longer. |
| Website technical data. Your IP address, the pages you request and the time, recorded by our web server. | Security and fixing problems. | Legitimate interests (6(1)(f)). | No more than 30 days. |
| Room check. Your name, email, a short recording of your voice and room, your notes about your setup, and rough sound levels measured by your browser. Sent through the “Room check” page. | To listen to your recording and advise you on recording at home or in the studio. | Your consent (UK GDPR Article 6(1)(a)), which you give by ticking the box and pressing send. You can withdraw it at any time by emailing us and we will delete your recording. | The recording is emailed to us and is not stored on the website server. We delete it from our email within [3 months, or change to match what you will actually do] unless you become a client, when it is treated as project data. |
| Microphone check. The “Say hello” feature on our home page. | It draws your voice as a waveform so you can try a mic check. | Your choice. It only runs if you press the button and allow your browser to use the microphone. | Nothing is sent to us or saved. If your browser can, it keeps up to 30 seconds of your voice in its own memory so you can play it back, and discards it when you press the button again or leave the page. |
We do not use your details for marketing and we do not send newsletters. If that ever changes, we will ask you first.
You do not have to give us this information, but we cannot reply to an enquiry without a way to contact you.
Cookies and third-party content
This website does not set cookies and does not use analytics or advertising tools, so there is no cookie banner.
A few things on the site come from other companies. When your browser fetches them, those companies receive your IP address and some technical information, and they have their own privacy policies:
- Google Maps loads only if you press “Show the map”. Google may set cookies when it does.
- Video thumbnails are loaded from YouTube. Clicking a thumbnail takes you to YouTube.
- Links to Spotify, Libro.fm, Audible, Amazon, the BBC and others take you off our site. Their policies apply from there.
The fonts on this site are stored on our own server, not loaded from Google.
Who we share it with
We do not sell your information. We share it only with companies that help us run the business, such as our email provider, our website hosting provider and our accountant, and where the law requires. They may only use it for the services they provide to us.
If any of these are outside the UK, we make sure there is a lawful way to transfer the information, such as the UK’s adequacy regulations or the UK International Data Transfer Agreement.
Keeping your information safe
This site uses https. Enquiries go to a protected mailbox and server, and access is limited to people who need it. No system is perfectly secure, but we take reasonable steps to protect what you share with us.
Your rights
Under UK data protection law you can ask us to:
- tell you what we hold about you and give you a copy;
- correct anything that is wrong;
- delete your information, in many cases;
- limit how we use it;
- give you your information in a portable format;
- stop using it where we rely on our legitimate interests.
Email info@bristolvoiceoverstudio.com and we will reply within one month. There is no charge, unless a request is clearly excessive.
If you are unhappy with how we have handled your information, you can complain to the Information Commissioner’s Office at ico.org.uk/make-a-complaint or on 0303 123 1113. We would appreciate the chance to put things right first.
Children
Our services are for businesses and adults. We do not knowingly collect information from children.
Changes
We may update this notice. The date below shows when it last changed.
Last updated 7 October 2026.